1.

Primary Society Name - The single name under which records of all awards, honors and registered material are maintained. records of registration are maintained. This is the name that will appear on scrolls and other formal documents. Kingdoms or principalities may require this name to be used on awards, honors, scrolls, and other formal documents.

2. Alternate Society Name - Any personal name registered for an individual other than his or her Primary Society Name. Alternate Society Names may be registered alone or may be associated with armory. An Alternate Society name may be registered alone or may be associated with a badge. Records for both name and armory will be retained under the individual's Primary Society Name.

3. Holding Name - A purely administrative label substituted by the Laurel Office to register an individual's armory when the submitted name cannot be registered. Holding names may not be submitted nor may they be created except by the Laurel Office.

1. Branch Name - The name of a Society branch. All administrative records pertaining to a branch will be retained under this name. The single name of a Society branch under which records of registration are maintained. This name will appear in all formal documents mentioning the branch, including scrolls, the kingdom regnum, etc. Branch designations included in the Branch Name are determined by the current status of the branch, not by the designation used when the Branch Name is registered. Any branch designator included in the registered branch name is an administrative placeholder which may or may not reflect the actual current status of the branch. The branch designation that should be used in a Branch Name is determined by the current status of the branch.

2. Order Name - The name of a recognized Society honor, order or award. By Corpora such names may only be registered to kingdoms, principalities, baronies or equivalent branches. Order Names may be registered alone or may be associated with armory badges. Records for both name and armory will be retained under the Branch Name of the branch for which the items are registered. name of the branch which registered them.

3. Household Names - By convention, this designation is applied to the name of a group other than a Society branch or order, such as a household, guild, group fighting unit, etc. Such names may be registered either by an individual, by two individuals jointly, or by a Society branch, and armory badges may be associated with such names. In the case of a household registered by an individual, records dealing with the group's name or armory and badges will be retained under the Primary Society Name of the group's designated representative; when the household is jointly registered by a couple , a cross-reference shall also be listed under the Primary Society Name of the other member of the couple. owner. In the case of households, guilds, etc., registered by Society branches, a Society branch, these records will be retained under the Branch Name of the branch for which the items are registered. name of the branch which registered them.

4. Heraldic Titles - Titles for the use of heraldic officers at all levels. Titles for Laurel staff are registered to the Society. All other heraldic titles are registered to the kingdom in which they will be used. branch in which they will be used, but must be approved by the kingdom to which the branch belongs. Heraldic titles cannot be registered directly by individuals, but may be transferred to individuals with the approval of the owning branch and the kingdom to which it belongs.

1. Alternate Titles - Alternate forms for recognized Society titles as defined in Corpora (see Appendix C). Such forms, including translations, must be approved by the College of Arms prior to use.

2. Alternate Branch Designations - Alternate forms for the standard designations for Society branches as defined in Corpora (see Appendix B). Such forms, including translations, must be approved by the College of Arms prior to use.

1. Personal Device - The single piece of armory associated with an individual's Primary Society Name and uniquely identifying that individual. This armory appears on scrolls and other formal documents.  By Society convention, the Personal Device of an individual on whom the Crown has bestowed an Award of Arms or higher award may be referred to as "arms", but this is merely a difference in popular terminology not a difference in kind of armory.

2. Branch Arms - A The single piece of armory associated with the Branch Name of a Society branch and uniquely identifying that branch. In the case of branches with ruling nobles (e.g., kingdoms, principalities, baronies), this armory is also the official armory of the ruling noble and is not approved for display by any other individual. By Society convention, all branch arms must include one or more laurel wreaths as a significant important element in the design. Kingdoms must also include a crown or coronet in the design. Principalities may include a crown or coronet, but are not required to do so. When a branch changes its arms, it may retain the old arms under the designation "Ancient Arms."

3. Fielded Badge - By convention this designation is applied to a any piece of tinctured armory other than a Personal Device or Branch Arms. Badges may be registered either by an individual by an individual, by two individuals jointly, or by Society branches a Society branch. They may be registered alone or may be associated with Order Names, Alternate Society Names and Household Names. They may be registered alone, may be associated with a name registered to the owner of the badge, or may be associated with a generic description of the intended use or function of the badge. Badges may only be registered for offices of Society branches if no badge has been registered for that office by the Society or any territorial entity to which the submitting branch belongs. In the case of badges registered by individuals, All records will be retained under the Primary Society Name of the registrant or the Branch name of the registering group.When a badge is jointly registered, a cross-reference shall also be listed under the Primary Society Name of the other owner. In the case of badges registered by branches all records will be will be retained under the Branch Name of the branch for which the items are registered.

1. Fieldless Badges - Armory in which no field is specified, but is otherwise fully tinctured. Fieldless badges may be registered either by an individual, by two individuals jointly, or by Society branches a Society branch. They may be registered alone or may be associated with Order Names and Household Names They may be registered alone, may be associated with a name registered to the owner of the badge, or may be associated with a generic description of the intended use or function of the badge. Badges may only be registered for offices of Society branches if no badge has been registered for that office by the Society or any territorial entity to which the submitting branch belongs. Such badges may be subject to special rules for style and difference in the Rules for Submissions, but are otherwise treated in the same manner as tinctured badges.

2. Tinctureless Armory - Tinctureless armory may only be registered as heraldic seals for the use of the Principal Herald/College of Heralds of a kingdom. Such seals must contain two straight trumpets in saltire, bells to chief.

1. Names Registered by the College of Arms - Once registered, an item shall be protected until written notice of release is received by the Laurel Office from the registrant. In the case of defunct Society branches, release may be granted by joint consent of the Crown and Kingdom Seneschal after appropriate notice in the newsletter of the kingdom in which the branch was located. Protection shall apply even if the item in question could not be registered under the Rules for Submission currently in effect (Grandfather Clause). Names submitted to and registered by the College will be listed in the Society Armorial and protected from conflict against future submissions. Laurel may rule that a particular name is too generic to be protected. Unprotected, generic names may be attached to badges as labels for the convenience of the populace. A submitter may request that such a label by treated as generic, without protection; Laurel may choose to honor such requests on a case-by-case basis.

2. Unregistered Names of Famous Individuals from Society History - The unregistered names of monarchs, kingdom officers and other famous individuals from Society history may be protected on a case by case basis. Such protection will only be afforded where a submitted name would cause extreme confusion or offence to the populace. The intent of this allowance is to extend protection to prominent members of the Society from its early years and generally will not be extended to those who have remained active and consciously refrained from registration of their names or armory.

3. Names of Significant Personages Outside the Society - Contemporary or historical personages will generally be considered significant if they appear in standard histories of their period and geographic area or in the standard references included in Appendix E. The names of famous individuals who do not appear in standard references due to the age and scope of these works may also be protected on a case by case basis.

4. Names and Armory of Major Significant Characters from Literary Works - Characters from period or modern literary works of all genres may be protected on a case by case basis. Such protection will be afforded if the College of Arms deems them worthy of protection considered major if they play a significant role in the action of the work in which they appear. Characters that appear in more than one part of a series may be considered major characters, even if they do not play a critical role in any single volume or episode.

5. Names of Significant Geographical Locations Outside the Society - A geographical location will be considered significant if it is associated with important administrative, social, political or military events (e.g., a capital city, the site of a major treaty or battle, etc.). Geographic locations will generally be considered significant if they appear in general histories or in the standard references included in Appendix E. Generic descriptive names outside the Society will not be protected except where the name is immediately associated with a single significant location.

6. Names of Significant Geographical Locations from Literary Sources - Locations in period or modern literary works of all genres may be be protected on a case by case basis. Such protection will be afforded if the College of Arms deems them worthy of protection considered major if they play a significant role in the action of the work in which they appear or are peculiarly associated with a major character in that work. Locations that appear in more than one part of a series may be considered significant even if they do not play a critical role in any single volume or episode.

7.Copyrighted Trademarked Names, etc. - Such names may be protected when covered by applicable laws and regulations in the country from which the material derives.

8. Orders of Chivalry, Heraldic Titles, Organizations, etc. - Contemporary or historical orders of chivalry, heraldic titles, or organizations may be considered significant if they appear in general histories or in the standard references included in Appendix E. The names of entities which do not appear in standard references due to the age and scope of these works may also be protected on a case-by-case basis.

9. Name or Armory Used by the Submitter Outside the Society - No name or device will be registered to a submitter if it is identical to a name or device used by the submitter for purposes of identification outside of a Society context. This includes legal names, common use names, armory, trademarks and other items registered with mundane authorities that serve to identify an individual or group. This restriction is intended to help preserve a distinction between a submitter's identity within the Society and his or her identity outside of the Society. A small change in the name is sufficient for registration, such as the addition of a syllable or a spelling change that changes the pronunciation. However, a change to spelling without a change in pronunciation is not sufficient. For example, Alan Miller could not register the name Alan Miller or Allan Miller but he could register the name Alan the Miller. Similarly, armory must also have some small difference in final blazon to be registered. Any change that causes a blazonable difference between mundane and Society arms is sufficient to allow registration by Laurel. Further, a submitter may register a close variation of his name or his arms but not both.

1. Armory Registered by the College of Arms - Once registered, an item shall be protected until written notice of release is received by the Laurel Office from the registrant. In the case of a defunct Society branch, release may be granted by joint consent of the Crown and Kingdom Seneschal after appropriate notice in the newsletter of the kingdom in which the branch was located. Protection shall apply even if the item in question could not be registered under the Rules for Submission currently in effect (Grandfather Clause). Devices and badges submitted to and registered by the College will be listed in the Society Armorial and protected from conflict against future submissions.

2. Armory of Significant Geographical Locations Outside the Society - A geographical location may be considered significant if it is associated with important administrative, social, political or military events (e.g., a nation, a capital city, etc.). Such armory considered sufficiently significant to be protected by the College will be added to the Society's Armorial and Ordinary. Even if not yet listed in the Armorial and Ordinary, all All national arms and national flags are considered sufficiently significant to protect, even if not yet listed in the Armorial. The historical or modern arms of other geographic locations may be protected on a case-by-case basis if the location is associated with important administrative, social, political, or military events and the arms themselves are important or well-known. Armory so protected will be listed in the Society Armorial and Ordinary, but is protected prior to that addition.

3. Significant Personal and Corporate Armory from Outside the Society - Contemporary or historical armory will generally be considered significant or recognizable to be protected by the College will be added to the Society's Armorial and Ordinary. Modern or historical armory may be considered significant or recognizable enough to protect on a case-by-case basis, even if not yet listed in the Amorial and Ordinary. Armory so protected will be added to the Society's Armorial and Ordinary, but is protected prior to that addition.

4. Copyrighted Images, Trademarks, Military Insignia, etc. - Such material may be protected when covered by applicable laws and regulations in the country from which the material derives. Material such as military insignia may be afforded protection on a case-by-case basis even where this is not required by law.

5. Armory of Major Characters or Significant Geographical Locations from Literary Sources - The armory of major characters or significant geographical locations from period or modern literary works of all genres may be protected on a case by case basis. Armory considered sufficiently important will be listed in the Society Armorial, but is protected prior to that addition.

6. Armory Used by the Submitter Outside the Society - No armory will be registered to a submitter if it is identical to an insignia used by the submitter for purposes of identification outside of a Society context. This includes armory, trademarks and other items registered with mundane authorities that serve to identify an individual or group. This restriction is intended to help preserve a distinction between a submitter's identity within the Society and his or her identity outside of the Society. Any change that causes a blazonable difference between mundane and Society arms is sufficient to allow registration by Laurel. Further, a submitter may register a close variation of his name or his arms but not both.

1. Registered Items Remain Registered - Once registered, an item shall be protected until written notice of release is received by the Laurel Office from the owner. In the case of defunct Society branches, release may be granted by joint consent of the Crown and Kingdom Seneschal after appropriate notice in the newsletter of the kingdom in which the branch was located. Protection shall continue to apply even if the item in question could not be registered under the Rules for Submission currently in effect (Grandfather Clause).

2. Items Registered to Defunct Branches - When a branch is declared defunct, ownership of its registered items is automatically transferred to the parent branch. This transfer need not be reflected in the Armorial.

3. Permission to Conflict - The owner of any item may allow the registration of a specific submission that would otherwise conflict, so long as the new item is not identical to the registered one. A letter of permission to conflict must accompany the submission of the new item. (See Appendix D for a standard letter of permission to conflict.)

4. Blanket Permission to Conflict - The owner of any item may direct Laurel to reduce the level of protection of that item. The owner may specify either that an item should be protected only from identical conflict or that it should be protected only from conflicts closer than the smallest countable difference defined in the Rules for Submission (i.e., 1 CD for armory). (See Appendix D for a standard blanket letter of permission to conflict.)

1. Submission Forms - Appropriate forms must be included for all submissions, including appeals, resubmissions, name and blazon changes, etc. A minimum of two sets of name forms is required for all name submissions, one for the Laurel Office and the other to be retained in kingdom files. A minimum of three sets of colored armory forms is required for all armory; two for the Laurel Office and the other to be retained in kingdom files. The preferred medium for colored armory sets is to use watercolor makers such as Crayola Classic Markers. Any form of neon or pastel markers or pencils are inappropriate for the colored armory sets. Pastel or neon colors are inappropriate for colored armory forms. However they are colored, if the tinctures are not recognizably heraldic tinctures, the submission may be returned. All submissions must be made on currently valid forms and must include the following items:

2. Documentation - Documenting evidence must be included for all any non-standard names and any non-standard or armorial items or practices. Whenever possible, such documentation should include photocopies of appropriate sources and references to specific pages in source material. Such documentation must include references to specific pages and/or entries in the source material. Except for documentation from items in Appendix H (the No-Photocopy List), such documentation must include copies of cited source material.

3. Permission to Conflict - Permission to conflict may be granted to any item which is not identical to but would normally conflict under the current Rules for Submission with an already registered item. If permission to conflict has been granted, a written statement of permission must be included, signed by the owner of the conflicting item with both Society Name and name used outside the Society. (See Appendix D for a standard form for granting permission to conflict.)

4. Proof of Entitlement - If a submission involves an item reserved by Society convention to those of certain rank or occupation (e.g., a coronet) or an augmentation, evidence of the submitter's right to use the reserved charge or augmentation must be provided. Where a registered item involving a reserved charge or augmentation is transferred, evidence must be provided by the recipient of his or her entitlement to use of the charge or augmentation. Normally a statement by the kingdom submissions herald giving the date of earning that rank or augmentation is sufficient.

5. Evidence of Support - Submissions involving the name or arms of an active branch must include evidence of support for the action on the part of a majority of the active members of the branch. In the case of branches with no ruling noble, this support may be demonstrated by a petition of a majority of the populace and officers or by a petition of the seneschal and at least three-quarters of the other local officers. In the case of branches with ruling nobles, such petitions must also include a statement of support from the ruling noble. If a submission would result in the registration or modification of the Branch Name or Branch Arms of a kingdom, principality or equivalent branch, support must be demonstrated by the results of a poll conducted in the relevant official newsletter and certified by the seneschal of the appropriate branch. Branch badges, order or award names, and other Branch names (such as names for guilds, herald's titles, etc.) do not require evidence of support at the Laurel level. Kingdom may require it if they so desire, for their internal procedures. A valid petition must include a clear description of the item submitted; either the blazon or emblazon is sufficient for a petition regarding branch arms, though both are preferable.

6. Support for Transfer - Any submission involving the transfer of a registered item from one individual or branch to another must include both a statement from the owner authorizing the transfer and a statement from the recipient accepting the transferred material. This shall apply not only to materials transferred during the life of the owner but also to items covered under an Heraldic Will which is a statement of transfer that specifically transfers registered items to another at the owner's death. a Heraldic Will when the will is registered as well (see IV.F below).

7. Instructions for Disposition of Changed Items - If the submission involves a change of name or armory, the forms should include specific instructions for the disposition of the changed items. If no instructions are included on the forms, the name and/or armory will be automatically released when the change is approved.

1. Anyone may designate a heraldic heir. To do so, the legator ("parent") sends copies of the heraldic will to the principal herald and to Laurel, bearing the Society name of the parent and signed with the name used outside the Society by the parent. Any item may be transferred this way.

2. A heraldic heir to a device may bear, without registration, the parent's device with a suitable cadency difference. The heir may also register the cadenced device without needing to get (an additional) letter of permission to conflict from the parent, although all other rules apply.

3. If more than one parent designates the same person as an heir to their devices, the heir may also display, but not register, their parents' devices quartered and differenced.

4. Upon the actual death of a parent, the heir may ask for a transfer of the items willed to him. This is done as any other transfer, except that instead of a letter of permission for the transfer, the heir notes that there is a heraldic will.

5. If, upon the death of someone with registered items, there is no heraldic will, then the legal heirs of the deceased have the right to give permissions to conflict with, release, or transfer the registered items as they see fit.

1. Timeliness of Processing - The Principal Herald of each kingdom, either directly or through a designated deputy, shall process submissions in a timely manner and distribute a letter of intent to the commenting members of the College of Arms at least once every other month. This requirement of one letter in each sixty day period is a minimum; Issuance of letters of intent on a monthly basis is strongly encouraged.

2. Timely Notification of Submitters - The Principal Herald, either directly or through designated deputies, shall ensure that all submitters are notified of the results of the submissions process without undue delay at any level. Notification of registration by the College of Arms or of return at any level must be made in writing to the individual submitter. Printed notices in kingdom newsletters do not meet this requirement, although they are encouraged for public relations purposes.

1. Authorized Preparer - All letters of intent from a given kingdom must be issued by the Principal Herald or a single designated deputy. Prior written notice must be provided to the Laurel Office for any change of authorized preparer. On a case-by-case basis, with written approval by both the Kingdom Herald and Laurel, Principalities may produce their own external letters of intent.

2. Prescribed Format - Certain minimum formatting requirements are prescribed for letters of intent. Variant formats which meet these requirements do not require authorization from the Laurel Office.

1. Letter of Intent - Two copies of the complete letter of intent, including miniature emblazons, must be provided to the Laurel Office with the packet. One of these must be a single sided copy or an electronic copy (either on diskette or via e-mail). If the second copy is electronic, it need not contain the mini-emblazons.

2. Full Paperwork - A complete set of paperwork must be included for each submission, including any resubmission, appeal, change or release of a protected item, etc. Such paperwork must meet the requirements for Content of Forms noted above as well as other requirements outlined under Procedures for Submission. Originals or photocopies of all supporting documentation should be firmly attached to the forms for each submission.

3. Agreement of Paperwork - The letter of intent and all associated paperwork must agree in their arrangement and contents. Paperwork should be alphabetized in the packet in the same manner in which it was arranged in the letter of intent with all paperwork involving a single numbered item firmly fastened together in the packet. Any names or blazons on the forms should precisely match those shown on the letter of intent. Submissions for name elements only should not show any armory on the accompanying forms.

4. Payment of Laurel Office Fees - Each packet must include a cheque check or money order covering the processing fees for each submission element presented to the Laurel Office which requires a fee (see the section on Payment of Fees above). Checks should be made out to the SOCIETY FOR CREATIVE ANACHRONISM COLLEGE OF ARMS. (Note: This fee is currently four dollars per element for all submissions, including official submissions at kingdom level and below.) Alternate arrangements for payment may be made if this is an undue burden (as for kingdoms outside the United States).

1. Corrections to a Letter of Acceptance and Return must be requested in writing to Laurel, clearly indicating the specific error or omission and the Letter of Acceptance and Return on which the error occurred. Requests for correction should not be included on letters of intent or letters of commentary and need not be circulated to the membership of the College of Arms prior to action. Such requests may be made by any member of the College of Arms.

2. Corrections to the Armorial and Ordinary not involving errors in a Letter of Acceptance and Return may be requested in writing to the Morsulus Herald. Requests for correction should not be included on letters of intent or letters of comment and need not be circulated to the membership of the College of Arms prior to action. Such requests may be made by any member of the College of Arms.

1. Laurel Sovereign of Arms.
2. Pelican Sovereign of Arms.
3. Laurel Staff Commenters appointed by the Laurel Sovereign of Arms.
4. Principal Heralds.
5. Submissions Heralds, nominated by the Principal Herald of their kingdom of residence and ratified by the Laurel Sovereign of Arms, of kingdoms where the Principal Herald has delegated issuance of letters of intent to another.
6. Other Commenters nominated by the Principal Herald of their kingdom of residence and ratified by the Laurel Sovereign of Arms after they have produced at least one timely letter of comment. On a case by case basis, Laurel may waive the requirement for producing a letter of comment, such as the case of a former CoA commenters, or when extant commenting groups change the person in charge.

1. Failure to Comment. Failure to comment for three successive Laurel meetings shall result in automatic removal from the mailing list. At Laurel's discretion, extensions for commentary may be granted in case of illness or personal catastrophe.

2. Persistently Sporadic or Incomplete Commentary. Individuals persistently commenting only one month in three or regularly offering only scanty comments on only one or two letters per Laurel meeting or whose comments are frequently issued after the deadline for the submission in question may be considered to have failed in active participation in the College of Arms.

3. Persistent Breach of General Commenting Requirements, Format, Distribution or Content of Commentary - Failure to abide by the requirements for format, distribution, or content of commentary may be construed as a failure to comment actively. In particular, a commenter who regularly sends commentary only to Laurel and no other member of the College will be considered to have failed to meet requirements for active participation.  

1. Letters of Comment on letters of intent:

2. Letters of Response to Comment:

3. Comments on Comments:

1. All commenters must send two copies of their comments to the Laurel Sovereign of Arms; one of these should be either a single-sided copy, a diskette copy, or an electronic copy via e-mail. The other copy must be a printed copy.

2. Laurel staff commenters must circulate comments to everyone on the mailing list.

3. Other commenters are strongly encouraged to circulate their comments to all members of the mailing list. However, letters of comment must be sent to the following individuals:

4. For those who have access to electronic mail, this may be used as an adjunct or supplement to regular mail. However, e-mail commentary may only be sent to those people who have formally expressed their willingness to accept e-mail commentary in this fashion. An e-mail listing in the roster is not to be considered evidence of such willingness. Note: Sending Laurel a copy by e-mail does not fulfill the requirement of mailing Laurel a copy.

1. The most valuable comments consist of reasoned arguments, preferably backed by period evidence or Laurel precedent.
2. Personal opinions may be useful, in aiding Laurel in making a decision, but are best used sparingly.
3. Personal attacks, whether on submitters, commenters or any other person, are never appropriate. This does not mean that you may not disagree with someone, even vigorously; merely that you should de so politely and with reference to issues rather than personalities.
4. While occasional humor may be appreciated, ridicule is not appropriate.

1. Four Month Commenting Period - When a valid letter of intent and packet are received in a timely manner, the letter of intent shall be scheduled for the fourth month following the month in which the letter is dated (e.g., a letter dated in January will be considered in May).

2. Late Distribution - If a letter of intent is not distributed in a timely manner to the appropriate members of the College, it will be scheduled as if dated on the date when it was actually mailed.

3. Delayed Paperwork - No letter of intent shall be scheduled until the Laurel Office receives a complete packet for that letter. Packets received less than six weeks prior to the date of the meeting for which the letter would normally have been scheduled will automatically be postponed. For each month or partial month that elapses between the six week deadline and the time the packet is received, the letter will be postponed one month. If paperwork is delayed excessively, all items on the letter may be returned at Laurel's discretion.

1. Items Accepted for Registration - All registered items, including spelling and blazon corrections to items previously included on a letter of acceptance and return, shall be listed alphabetically by kingdom of origin. Each item shall be given as registered, including the official blazon for all armory. If changes have been made to a submission at Laurel level, the reasons for this change shall be noted. If a registered item was submitted in conjunction with any returned item, this will be noted.

2. Returned Items - All items which have been refused registration shall be listed alphabetically by kingdom of origin. The reasons for return of each item shall be stated as clearly and completely as possible.

3. Pended Items - All items which have been pended for consideration in a future month shall be listed alphabetically by kingdom of origin at the end of each letter. The reason why each item has been pended shall be indicated together with the month to which consideration of the submission has been pended. Items pended for paperwork defects may be pended indefinitely, i.e., until the defect has been rectified.

4. Scheduled Letters of Intent - The cover letter to each letter of acceptance and return shall include a listing of all letters of intent scheduled for future months. A meeting date or commentary deadline date shall be indicated for each month for which letters have been scheduled.

5. Roster Changes - Any changes to the roster of the College of Arms, including changes to the mailing list of commenting members, shall be noted in the cover letter to the letter of acceptances and returns. The Laurel Office shall periodically include in the letter a full roster of the College.

6. Rules Changes - Any proposed changes to the actual wording of the rules governing the content and form of submissions must be published for comment in the cover letter to the Letter of Acceptances and Returns or in an LoI prepared by a designated Laurel Staff member. No action may be taken on the proposed changes until after adequate time for commentary (normally 3-4 months or more) following the publication of the proposal. If adopted, the change must then be published in full in the cover letter together with any information needed for its implementation.

7. Precedents - All precedents affecting interpretation of the rules governing the content and form of submissions must be published in a letter of acceptance and return. Precedents may appear in conjunction with the relevant submission or may be included in the cover letter. If included in the body of the letter of acceptance and return, the important precedents should be summarized in the cover letter.

8. Administrative Communications and Policy Changes - Any changes in administrative rules or procedures must be published in a cover letter to the letter of acceptances and returns. General administrative communications from the Laurel Office may also be so published.

9. General Information - Information of general interest to the membership of the College of Arms and other senior heralds may be published in the cover letter to the letter of acceptances and returns.

1. Ex Officio Subscribers - All rostered members of the College of Arms, all members of the Board of Directors and the Registrar of the Society shall be considered Ex Officio Subscribers and receive the letters of acceptance and return without fee.

2. Ordinary Subscribers - Any member of the Society who does not qualify as an Ex Officio Subscriber may become an Ordinary Subscriber upon payment of the appropriate fee to the Laurel Office. Subscription fees shall be based on the cost of publication, including printing and postage. Checks for subscription should be made out to the SOCIETY FOR CREATIVE ANACHRONISM - COLLEGE OF ARMS. This fee is currently twenty-five dollars a year. Any member of the Society may subscribe to electronic copies of the Letters of Acceptance and Return without charge; contact the Laurel office for subscription information.  

1. Annual Report - An annual report on the state of heraldry in the Society must be rendered to the Board of Directors and the Registrar at the second quarter Board meeting. This report must include a detailed accounting of the condition of each kingdom as well as a survey of events which have occurred over the previous calendar year.

2. Annual Financial Report - An annual financial report must be forwarded to the Society Treasurer as part of the annual tax reporting process. Deadlines and required information for this report shall be determined by the policies of the Treasurer's Office.

3. Quarterly Report - A quarterly report must be rendered to the Board of Directors and Registrar prior to each Board meeting. This report should include a general summary of any issues currently before the College as well as any administrative situations or issues of which the Board should be aware.

4. Special Project Reports - Reports on special projects to the Board of Directors, to the College of Arms or to the membership of the Society may be required as circumstances and the needs of the Society warrant.

1. Compilations of Reference Material - The Laurel Office shall be responsible for the orderly maintenance of any compilations of reference material necessary for submissions processing and administration of heraldry in the Society. Such references may include but are not limited to an Armorial and/or Ordinary of Registered Items, compilations of Laurel precedents, lists of authorized branch designations, titles, orders and heraldic titles, etc.

2. Submissions Forms - The Laurel Office shall maintain a repository of original submission paperwork for all submitted items. Such paperwork will be retained with any forms or supporting documentation forwarded from the kingdom or provided by any other source.

3. Submissions Correspondence - A clean copy of each piece of correspondence dealing with submissions shall be retained in the files of the Laurel Office. Such correspondence may include letters of intent, letters of commentary, letters of response and any other correspondence with the Laurel Office which may refer to submissions.

4. Administrative Correspondence - Copies of all administrative correspondence shall be maintained in the Laurel files. Such correspondence will include warrants for Principal Heralds and deputies as well as any letters or other correspondence without direct reference to submissions.

5. Financial Records - The Laurel Sovereign of Arms or a duly designated deputy shall keep financial records which will allow prompt filing of the required financial reports as well as accurate tracking of the funds of the Laurel Office. Such records will include detailed records of submission fees and other monies transferred from official branches, subscription fees for letters of acceptance and return and other publications, expenditures by the Laurel Office, etc.

1. Principal Heralds - The Principal Herald of each kingdom shall be jointly warranted by the Crown and the Laurel Sovereign. The Laurel Sovereign shall monitor the performance of the Principal Herald and any relevant deputies to ensure that they meet the administrative and submissions processing standards outlined in these rules.

2. Laurel Staff Deputies - The Laurel Sovereign shall warrant any necessary staff deputies with the approval of the Board of Directors and shall monitor their performance as required. Such deputies may fall into several administrative categories. Their duties will be established as Laurel sees fit.

1. Rules and Policy Revision - The Laurel Sovereign, in conjunction with the College of Arms, shall make necessary emendations to the rules for submission and the administrative handbook.

2. Encouragement of Research - The Laurel Office shall foster and encourage research into the period use of heraldry through publications, special research projects, etc.

3. Advice on Heraldic Matters - The Laurel Sovereign shall advise the Board of Directors and, when requested, the Crowns of the several kingdoms on matters of heraldic practice, precedence, tradition, etc.

1. Annual Report - An annual report on the state of heraldry in the kingdom must be rendered to the Laurel Sovereign of Arms no later than February 15. This report must include a detailed accounting of the condition of the kingdom as well as a survey of events which have occurred over the previous calendar year, a financial report and a current roster of all warranted heralds. Where possible, it should also include a current Order of Precedence.

2. Annual Financial Report - An annual financial report must be forwarded to the kingdom exchequer as part of the annual tax reporting process. Deadlines and required information for this report shall be determined by the policies of the Treasurer's Office.

3. Quarterly Report - A quarterly report must be rendered to the Laurel Office so a report may be prepared for the Board. To meet with the Board's meeting schedule, these reports will be due the end of February, the end of May, the end of August and the end of November. This report should include a general summary of any issues or occurrences of note in the kingdom as well as a current roster of all warranted heralds. With the prior consent of the Laurel Sovereign of Arms, regular written monthly reports may be substituted for the quarterly report.

4. Reports to Crown and Curia - As kingdom law and custom require, reports should be circulated to the Crown and officers of the kingdom to keep them informed of the state of the herald's office. If law and custom permit, this requirement may be fulfilled by sending copies of the reports to the Laurel Office to the relevant royalty and officers.

1. Submissions Forms - The Principal Herald or submissions deputy shall maintain a repository of original submission paperwork for all submitted items. Such paperwork must include any forms or supporting documentation provided by the submitter and his/her representatives.

2. Submissions Correspondence - A clean copy of each piece of correspondence dealing with submissions shall be retained in the kingdom files. Such correspondence may include internal and external letters of intent, letters of commentary, letters of response, letters of notification and any other correspondence referring to submissions.

3. Administrative Correspondence - Copies of all administrative correspondence shall be maintained in the kingdom files. Such correspondence will include rosters for all warranted heralds as well as any letters or other correspondence without direct reference to submissions.

4. Financial Records - The Principal Herald or a designated deputy shall keep financial records which will allow prompt filing of the required financial reports as well as accurate tracking of the funds of the kingdom's College of Heralds. Such records will include detailed records of submission fees and other monies transferred from official branches, donations, miscellaneous income, expenditures by the Principal Herald and deputies, etc.  

1. Financial Reports - Financial reports must be filed according to the policies established by the Principal Herald and the Kingdom Exchequer.

2. Other Reports - Other reports shall be rendered to the Principal Herald, the Crown, the Coronet and other officers as kingdom and/or principality law and custom demand.  

1. Submissions Forms - If submissions are processed by the Principality/Regional Herald or a submissions deputy, a repository of original submission paperwork shall be maintained for all items submitted through the office. Such paperwork should include any forms or supporting documentation provided by the submitter and his/her representatives.

2. Submissions Correspondence - A clean copy of any correspondence dealing with submissions shall be retained in the principality/regional files. Such correspondence may include internal and/or external letters of intent, letters of commentary, letters of response, letters of notification and any other correspondence referring to submissions.

3. Administrative Correspondence - Copies of all administrative correspondence shall be maintained in the principality/ regional files. Such correspondence may include rosters for warranted heralds in the principality/region as well as any letters or other correspondence without direct reference to submissions.

4. Financial Records - Financial records shall be maintained in accordance with policies set by the Principal Herald and the Kingdom Exchequer.

1. Financial Reports - Financial reports must be filed according to the policies established by the Principal Herald and the Kingdom Exchequer.

2. Other Reports - Other reports shall be rendered to the Principal Herald, the Crown, the Coronet and other officers as kingdom and/or principality law and custom demand. 

1. Submissions Forms - If submissions are processed by the local herald or herald at large, a repository of original submission paperwork shall be maintained for all items submitted through the office. Such paperwork should include any forms or supporting documentation provided by the submitter and his/her representatives.

2. Submissions and Administrative Correspondence - A clean copy of each piece of correspondence shall be retained in the files.

3. Financial Records - Financial records shall be maintained in accordance with policies set by the Principal Herald and the Kingdom Exchequer.  

a. Standards of difference and other rules. Laurel shall define standards suitable to the type of item to be registered, and apply them uniformly to all such submissions. These standards shall be designed to support the historical re-creations of the Society and to provide sufficient difference from names and armory registered within the Society to avoid undue confusion, to avoid the appearance of unearned honors or false claims, and to provide sufficient difference from historical or fictional personages to prevent offense due to obvious usurpation of identity or armory. Members are encouraged to develop unique, historically valid names and armory.

b. Any item once registered shall remain registered unless the owner requests its release, and shall be accepted in the Society for the person for whom it was registered without regard to changes in the rules and standards applied to future submissions, or to the membership status of the owner.

c. The standards and rules employed by Laurel and the College of Arms shall be published so that participants in Society activities can obtain copies for their own reference. The Armorial and Ordinary listing registered names and armory shall also be made available to the membership.

d. Laurel shall ensure that fees for the Society's heraldic publications and for its services in registering names and armory are sufficient to cover the cost of such services, both at the corporate level and within the kingdoms.

a. They must not assert or imply noble rank or territorial jurisdiction.

b. They must not be offensive in themselves or in the context in which they are used.

c. They may carry no precedence and must not be used in any manner which would suggest that they do so.