April 24, 1980 XIV

From: Master Wilhelm von Schlüssel, Laurel King of Arms.

To: Members of the College of Arms


Here is the Letter of Acceptances and Rejections for April, which covers all but one of the letters of intent in January. The Jan. 30, 1980 letter from Ansteorra will be considered in May. Enclosed also is some extra documentation for one of the acceptances, which I think are worth looking at.

The computerized ordinary and armorial is now operational again. I am sending copies to the principal heralds and to the more active associate members as Master Renfield finds the time to run them off for me. This version is complete through my February letter, ie it includes all accepted submissions listed in the letters of intent through November, 1979. The massive reblazoning has not been done yet, and there are a lot of known mistakes. This ordinary is now in the Papworth format to facilitate its use as a reference work. This means that you can now look in the same category in both works. Please search through your copy carefully and compare it to your records and let us know if there are any errors. Hopefully after receiving all of the reports of errors after the reblazoning and final resorting to Papworth format we can have a proper version of the ordinary which will be a correct reference and which we can then print for sale. We can also furnish copies of the print file to anyone who sends us a magnetic tape. Be warned that it takes about a megabyte of storage. The program itself is in Magnum, a special language developed by Tymshare.

Now that copies of the ordinary are available I wish to require that each kingdom office possess a copy of Papworth's Ordinary as well as a copy of the SCA Ordinary. Inasmuch as some of the new offices are short of funds, and none of the offices are full of same, I am refunding $50 to each kingdom office out of excess funds the Laurel has from the great catch-up last year. After you get a copy of Papworth any left over money can be used as the principal heralds sees fit, such as for postage or other office expenses. Kingdom offices should be self-sufficient from device fees. If you are not you should either raise your fees or come up with another form of fundraising. The office should not come out of the Principal Herald's pockets as it does in Atenveldt. To cut down on the amount of photocopying for College of Arms correspondence, this month I am cutting back the mailing list for letters of intent and comments and replies on same. Copies of emblazons are not required except for really unusual cases where a pictures is required, such as for a new charge. All Principal Heralds or their representatives shall remain on the mailing list, as will Virgule Herald. Principality Heralds and other heralds nominated by their Kingdom Principal Herald shall remain on the list for two months after their last letter of comment. On the third month they will be removed from the list. To get onto list a herald must obtain a copy of the recent letters from the Principal Herald and comment on them and send out letters of comments. This show of interest plus a recommendation in the Principal Herald's next letter shall constitute the proper method of getting on this list. The current list is as follows:

College of Arms Mailing List

Laurel King of Arms: Wilhelm von Schlüssel

William R. Keyes, 2733 Sacramento Street, Berkeley, California 94703

Vesper Principal Herald (West): Aelfwynn Gyrthesdohtor

Cynara Branden, 2532-A Regent St., Berkeley, Cal. 94704

Brigantia Principal Herald (East): Wladislaw Poleski

Walter Soloniewicz, 91 Booth Street, New Britain, Connecticut 06450

Dragon Principal Herald (Middle): Daemon de Folo

F.L. Watkins, 805 E. Green #1, Urbana, Illinois 61801

Aten Principal Herald (Atenveldt): Baldwin of Erebor

Derek G. Foster, 825 Valencia Dr. SE, Albuquerque, New Mexico 87108

Beacon Principal Herald (Meridies): Oreta Heinemann

Oreta Hinamon Taylor, 550 Blvd. SE, Atlanta, Georgia 30312

El Munádi Herald (Rep. For Caid): John ap Griffin

John Trimble, 696 S. Bronson Ave., Los Angeles, Cal. 90005

Star Principal Herald (Ansteorra): Aurelian Rioghail O'Cadal

Jeanne-Marie Efferding, PO Box 7716, Dallas, Texas 75209

Virgule Herald: Alfgar the Sententious

William Linden, 83-33 Austin Street (4-S), Kew Gardens, New York 11415

Temporary Members of the Mailing List

Laurel Emeritus: Ioseph of Locksley, the Rhymer

W.J. Bethancourt III, PO Box 35190, Phoenix, Arizona 85069

Triton Herald (Atlantia): Moira ua Seamus

Sherna Comerford, 5400 Gallatin St., Hyatsville, Maryland 20781

Black Lion Herald (An Tir): Catherine Winifred of Tor Bitterroot

Sherry Laing, 1755 NW 62nd, Seattle, Washington 98107

White Stag Herald (Outlands): Rhonwen y Llysieuydd

Julia Howarth, 3240 S. 600 East, Salt Lake City, Utah 84106

Sea Wolf Herald (Mists): Niko{l/}aj Zrogowacia{l/}y

Berry Kercheval, 157 Ygnacio Valley Road, Walnut Creek, Cal. 94596

Corona Herald: Alison von Markheim

Alison Lowe, 384 S. Corona, Denver, Colorado 80209

This list is now down to fifteen names. While I do require copies of the minutes for kingdom meetings be sent to the Laurel Office, I do not require this for the other members of the mailing list, although I do encourage it if possible. The documentation for names and devices should be sent with the letter of intent. Lengthy documentation for specific items need only be sent to the Laurel Office but a short summary should be included in the letter of intent. All emblazon sheet sent to the Laurel Office should be colored in. It is not necessary to document common names or provide translations. Copies of the roster of heralds in a kingdom should be sent to the Laurel Office and to the Principal Heralds once a year. Copies of the Kingdom Order of Precedence should be sent to all members of the mailing list at least once a year. Each Principal Herald shall, by the end of February each year, send to the Laurel Office a yearly report on finances and the state of their office. Each Principal Herald shall send out individual letters of acceptance or rejection to those members whose submissions are accepted or rejected by the Laurel Office. Each Principal Herald shall send copies of the minutes for kingdom meetings to all heralds in charge of a branch. This is all of the required correspondence for members of the mailing list.

I have a few requests. I need a copy of the emblazon sheet for Bevin Fraser of Sterling (Caid.) I need the whole file for Catriona nicChlurain (Caid). Karl of Clan Colin (West) was passed twice with identical blazons, in June 30, 1975, and in June 1979 at the Conclave, but no file exists. Please send me a copy of his file and what happened. Did he also change his name? Alair of the Bloody Fountain (Middle) has a badge for Sunka Witkotkotka: Sable, a roundel barry wavy argent, gules, and azure. I do not find any record of any action on this. Does Alair still want this?

Unlike my predecessors, I do not plan to be an absolute monarch issuing commandments, but instead the head of a really active college. I will make the final decisions, of course, but I will try to solicit your opinions first on major decisions, and I will be influenced by them. If this makes me seem wishy-washy, so be it.

Concerning registration of mundane names and arms in the Society, the consensus and my decision is that this is not desirable. A person registers a society name which must be different from his mundane name, although it can be similar. The College will then register to that person under that society name a society device which must be one and a half points of difference away from all mundane arms, including any held by that person. Since the society device is being registered under the society name and not the mundane name it is not proper to register one's own mundane arms as one's society device. The Society is also not able to establish the right of anyone to bear mundane arms, and so could not verify such a claim. The College does, however, treat with the actual mundane person in the sense that there is only one file per person, no matter how many personae they use. All honors are earned by the mundane person and like the file itself are listed under the current registered society name but actually belong to the mundane person. If you change your registered name, your device, arms, badges, and honors will all be listed under your new registered society name.

Concerning inheritance of devices in the Society it is the consensus of the College and my decision that it is desirable under certain circumstances. Inheritance of a device or arms may only happen upon the physical death of the mundane person who held the device or arms. The holder of a device, arms or badge may send to the Laurel Office a heraldic will specifying the heirs for such registered items. Upon being notified by the heirs of the death of the holder the college will reregister the device and/or badges to the heirs. A $1 name-change fee will be charged by the College for the whole transaction, no matter how many badges or heirs there are. Only one person may inherit the arms or device, and he or she will inherit as a device unless he or she is personally already armigerous. Society honors, such as Awards of Arms are not hereditary at this time. A person may will a badge to someone other than the heir to the person's device.

If a person gives permission for another person to register the first person's device with a label then this will be considered by the college to be a heraldic will for the device only. If a person dies without a heraldic will then only the legal offspring of that person in the mundane sense (ie biological or adopted children) are eligible to inherit the person's device. Whoever wishes to inherit the device must include in the petition a letter signed by all other legal offspring stating that they agree with this transfer. In all other cases inheritance of devices and badges is not allowed. It is still possible for a person to request the College to void a device or badge and to give permission for another to then register the exact same device or badge, so it is possible to transfer devices or badges while the holder still lives. The transfer of badges is quite acceptable, but the transfer of a device should not be done lightly, as it may lead others to assume the original holder has died and the device has been inherited. The transfer of a badge shall count as a name change for the purposes of the College's fee. The transfer of a device shall require the full device fee.

Several members of the College of Arms have pressed for the re-classification of submissions into more than the two cases of device and badge now used. It is true that there are more than two cases, and that there is reason for having different rules for them, and therefore it might be a good idea to have more categories of heraldic submissions. The categories that I can separate out are:

1) Heraldic Devices: This includes arms and devices. These are registered by individuals, society branches, and by some non-household groups. These may only be displayed by the individual or by the officers of the branch or group. In the case of a Kingdom, Principality, or Barony the arms may only be displayed by the King, Prince, or Baron, respectively. An example of a non-household group in this category is the University of Ithra in the West. This category would follow all of the rules now set down for devices.

2) Herald Ensigns: This includes flags for heraldic branches, badges for society offices meant for all members, and badges for groups meant to be both displayed on banners and flags but also by the members individually. An example of the first is the flag for the Kingdom of Atenveldt. This is what any citizen of Atenveldt can display. An example of the second is the golden crossed trumpets on green, the badge registered to the College which is used by all heralds. An example of the third would be an ensign for a Mercenary Company, which would be both used on a banner, on the shields of the members, and on their surcoats, but only when they fought as a company, just as a herald should only wear the College's badge when on duty. These submissions should also follow all of the rules concerning devices now used, as they will be presented as strongly, and look like devices. Historically, however, these would be considered badges.

3) Personal Badges: These are simple designs, frequently omitting a field, and sometimes omitting all tinctures. Often they are a single charge. These are used by the owner as a mark of possession or ownership. This includes makers marks and trademarks. These can be used as a household badge if they are worn on a patch on the clothing of members of the household. They may not be displayed on a banner or shield or surcoat in a device-like manner. This category also includes seals for offices, which do not specify tinctures. Also in this category would be badges to be used as a crest, badges which are former devices, badges registered just for the fin of it. These would follow the rules currently laid down for badges. It might be a good idea to specify tinctures, and that they have one and a half points of difference from Society devices and one point from everything else, in order to better protect both devices and badges from conflicts. I lean towards both of these.

This is how I currently do it. Please send me your view on how you would like or not like to see it done. For now the published rules still hold. I will make my decision on the basis of the feedback I get from you. This will of course entail modifying the submission sheets again. Notice that the second category would be registered under the name of the group, not under the name of a representative, although a name and address of a representative to contact would still be required. Groups can also register personal badges, again under the group name. A personal household can have only one badge, and that is registered to the person who is the head of the household.

Until next month then, pray believe, my Lords and my Ladies, that I remain,

Your Servant,

Wilhelm von Schlüssel, OL, OP, OLM, QOG

Laurel King of Arms