Author: Laurel
Company: College of Arms

PENDS	Page 	September 5

Society for Creative Anachronism
College of Arms
1194 Firwood Dr.
Pittsburgh, PA 15243
412-306-0416
kvs+@cs.cmu.edu
October 12, 1999
Unto the members of the College of Arms and all others who may read this missive does Dame Elsbeth Anne Roth, Laurel Queen of Arms, send greetings. 
The September Laurel was held September 5, 1999 and considered the following letters of intent: Atenveldt (May 1), Drachenwald (May 1), An Tir (May 5), Middle (May 13), Outlands (May 15), West (May 18), Atlantia (May 19), Artemisia (May 20), Artemisia (May 21), Ansteorra (May 22), and Meridies (May 30). 
The October Laurel meeting is scheduled for Saturday, October 16 and will consider the following letters of intent:  Calontir (May 8), Ealdormere (May 27), An Tir (May 28), Atenveldt (June 1), Drachenwald (June 1), East (June 7), Outlands (June 7), Middle (June 13), West (June 17), Lochac (June 20), Atlantia (June 21), Æthelmearc (June 23), An Tir (June 25), Ansteorra (June 30), and Meridies (June 30). 
The November Laurel meeting is scheduled for Sunday, November 14 and will consider the following letters of intent: Atenveldt (July 1), Saewynn and Clarion's Letter of Intent to Protect (July 10), Lochac (July 14), Lochac (July 15), Atlantia (July 20), Caid (July 23), Electrum's Letter of Intent to Protect (July 23), East (July 24), Artemesia (July 25), Middle (July 25), Ansteorra (July 30), Meridies (July 30), Trimaris (July 30), and Outlands (July 31). Responses and rebuttals to commentary must be in the College's hands no later than October 31, 1999.
The December Laurel meeting is tentatively scheduled for December 4, 1999 and will consider the letters of intent from August.
Not all Letters of Intent may be considered when they are originally scheduled on this cover letter. The date of mailing of the LoI, date of receipt of the Laurel packet, or other factors may delay consideration of certain Letters of Intent. Additionally, some Letters of Intent received may not have been schedule because the administrative requirements (receipt of the forms packet, receipt of the necessary fees, etc.) have not yet been met.
REMINDER: Until the packet containing the paperwork is received, the letter may not be scheduled.
Payment of Fees
I have not been enforcing the requirement of payment of fees while the office (and the new bank account) were getting settled. Now that the changeover is settled, I will begin enforcing the requirement that fees be paid in a timely manner.  Ideally the fees for a letter of intent should reach me by the end of the month after the letter came out. The letter of intent will be delayed, however, if the fees have not arrived six weeks before the Laurel meeting for which they are scheduled.  Letters of Intent from outside the United States can make alternate arrangements for sending fees, as monthly payments are unusually burdensome.
At this time I will delay letters of intent scheduled for December if fees for that kingdom are not up to date by the November Laurel meeting (November 14). After that I will be enforcing the six week deadline, barring extraordinary circumstances. Either I or my finance deputy, Master Alaric MacConall, will contact those kingdoms and principalities we believe are not fully paid.
Lastly, please write on the check which month(s) the check covers. It makes the bookkeeping that much easier.
Administrivia
As noted in the administrative handbook, you do not need to send both an electronic copy and a cut-and-paste copy of letters of intent and commentary.  All I need are two copies: a file copy and either an electronic copy (strongly preferred) or a second copy for cut-and-paste (although nowadays the second copy is for scanning).
Send roster changes, roster corrections, and LoAR subscriptions to Lord Symond Bayard le Gris, Bruce R. Nevins, 2527 E. 3rd St., Tucson, AZ, 85716-4114, (520) 795-6000, (520) 795-0158 (Fax), bnevins@nexiliscom.com. Please make all checks or money orders payable to “SCA Inc. - College of Arms.” The cost for an LoAR subscription is $25.00 a year.  Send all other administrative requests or payments to Laurel.
Until then, I remain

In service,

Elsbeth Anne Roth
Laurel Queen of Arms